Relocation of an office requires quality planning and execution. The planning should start six months before the move.
Firstly, you need to research and find the most affordable moving services as affordability becomes essential when it comes to business. Give prior notice to the entire team. Notify the organisation about the moving plan so that they know what their roles and responsibilities are. Make a leading team and assign the significant duties to the individuals for the shifting process and decide the involvement of various departments in the move. Moving can cause damage to the equipment and machines that are critical to the operations. Get your insurance up-to-date to confirm the minimum loss in case the damage occurs. Finalise the dates of moving to make the process efficient and professional as it will motivate the organisation to prepare accordingly.
An effective communication system should limit problems and queries and avoid panic on moving day.
Ensure the availability of electricity and a working Internet connection at the new location at the earliest.
Divide the team along with leaders. Send the half team to the new location and keep the half team at the old site to ensure a proper transition of the office equipment. While the moving company provides these services, employees know their office arrangements better.
It takes around 10-12 months to plan and execute the office moving and start the operations.
Deciding on the office location and making a new office design can take to -6 months, depending upon the size of the office. Choosing the right people to carry out shifting will take time.
Winding up the formalities with the landlord can roughly take one month. It takes around two weeks to find affordable and budget-friendly moving service providers. Getting the insurance done, finishing the office area, installing IT systems and any replacement or upgrading can take 4-5 weeks. After moving, installation of plants and machinery, unpacking and organising can take 1 to 4 weeks. There is much more to the task than just hiring a removalist.Moving an office is not a short duration task. You need to plan proper time and management to make a move successful.
Managers can issue the deadlines for unpacking and organising tasks to ensure a speedy set-up and start the operations as early as possible to minimise the non-operational days of the organisation.